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Five things you didn't know you get with Managed Print Services

For many businesses, installing, maintaining and updating your printers can be a complex task that few people have specialist expertise to undertake. You can understand why smart businesses turn to Managed Print Services (MPS) to simplify printer management and control costs.

MPS is much more than just a simple rent-a-printer solution with the automated monthly ordering of ink and toner bolted on. And, if you think that MPS is only suitable for large businesses, think again: because smaller businesses can now reap the benefits of MPS too.

Here we take a look at the five things you maybe didn't know you could get with MPS.

What is a ‘Managed Print Service’?

Managed Print Services (MPS) are programmes offered by print providers to help you manage your printing devices -  including scanners, faxes and copiers.

It's generally well known that, by tailoring your managed print service to your business needs, MPS can significantly improve the efficiency, productivity and information security of your business printing.

But the benefits for your business and users are much greater than you might imagine.

With that in mind, here are five benefits you get with MPS you may not have considered

1. Way less hassle

Very few businesses have a dedicated print expert on-hand to manage all aspects of their devices, which means every minute spent dealing with print matters is time that could be spent focusing on business issues. Thankfully, MPS takes away the hassle of managing your printer fleet.

Remote monitoring, combined with automated servicing, breakdown and toner alerts, ensure you can focus on your day-to-day business. The complete management of your printers - including the provision of a dedicated MPS service desk to manage queries and print-related issues – reduces admin and frees up the time of your IT people.

And, if the worst should happen, on-call telephone support and pre-agreed repair service level agreements will ensure minimum printer downtime.

2. Goodbye CapEx, hello OpEx

Technology is advancing faster than ever and it doesn't take very long for a business to fall behind. That means, if you invest heavily in owning your equipment, keeping pace with rapidly changing tech can become prohibitively expensive.

MPS is a great way to transform your printing operations from capital expenditure (CapEx) to operational expenditure (OpEx), replacing significant capital investment and the variable ongoing running costs with predictable monthly fees.

Plus, as part of the package, your MPS provider will not only recommend the best hardware for your business now, they will also remind you when it’s time to upgrade - so you'll always have the latest technology.

3.  Greater security

A key part of your MPS assessment is identifying potential print and Internet Protocol (IP) security risks and designing a tailored security plan to help protect your business from cyber attacks and breaches of data privacy.

From restricting functionality to implementing new print protocols, smarter print security can close any loopholes. And you should insist that the devices on your network have integrated high-level security functions like swipe-card protection, PIN-protected printing and enterprise-level encryption to protect sensitive information in transit.

4. Reduced environmental impact

If you're looking to reduce your environmental impact, MPS helps you monitor and manage how much paper, power and consumables you use. Collection and recycling of your used consumables can even be added as part of your programme.

In addition to reducing waste, MPS platforms that make it easy to track and control your print usage help you identify areas where you can optimise your printing and implement best practice user guidelines.

5. Visibility and control

Management guru Peter Drucker once said: “You can't manage what you can't measure” – and that applies to printers too.

MPS not only gives you a printing infrastructure that provides the printer availability and volume capacity that your business requires, it also gives you the ability to track your printer use in detail.

We recommend you find a provider that offers a cloud platform to constantly monitor your fleet of printers.

From gathering data on everything from user and departmental usage to automated toner and consumables alerts, it gives you unprecedented visibility. And regular reports from your provider will also allow you to identify opportunities to optimise your print infrastructure, and really take control of your print-related expenditure.

This article is only a quick guide to the benefits of Managed Print Services. To find out how Brother MPS can help you to focus on your business and not on your printers, check out our MPS pages and see how we can take complete responsibility for your print infrastructure.

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